- Appoint a meeting convener
- Develop an agenda (and distribute in advance)
- Agree to
- Start and end meeting on time
- Allow substitutes or not
- Clarify decision making process
- Assign or take volunteers for accountability for assignments
- Conduct a process analysis at the end of the meeting and appoint a process watcher
- Create Sacred Space: Light a chalice, share a reading or moment of silence
- Create Community: Check-in or share reflections on a targeted question
- Prioritize agenda topics, set time estimates for each, and appoint a timekeeper
- Check process, e.g.
- “Are we on/off track?”
- “Do we have buy-in?”
- “Suggest we work the details off line”
- Propose topics for next meeting agenda
- Create a meeting record
- Record all action items, assigned leads and deadlines
- Distribute to all
Conduct process analysis with emphasis on focus, voices heard and voices missing, community